Should your circumstances change, you can change your registration from in-person to virtual, and be refunded the difference, or virtual to in-person up to Monday, 6 June 2022, midnight GMT+10. After this date, any cancellations must be made in writing and refunds will be assessed on a case by case basis.
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We are going hybrid because some people may not be able to travel as a result of the pandemic or its economic impact. By providing both opportunities, it makes the conference accessible for all.
The format of the Virtual Conference will be very familiar to the Face-to-Face Conference occurring simultaneously. The Conference will feature plenary presentations and concurrent sessions. Each session will be comprised of live panel discussions, and moderated Q&A’s.
Additionally, there will be time for interactive networking with fellow virtual attendees and opportunities to explore the Virtual Exhibition, where you will be able to engage directly with exhibitors.
Virtual Symposium registrants will have access to the online platform which will enable you to:
- View conference sessions and ask questions live.
- Participate in live interactive networking functions.
- Visit the Virtual Exhibition to meet and interact with exhibitors.
- Pre-arrange meetings with delegates, presenters & exhibitors.
- Utilise a suite of tools to enhance your attendance including live Q&A.
- Removal of the significant barrier of travel for those delegates who reside outside of Melbourne or Australia.
- Allowing Conference participants to participate remotely will reduce the carbon footprint, helping the environment and allowing the attendance of the Conference while not being absent from home or work.
- Online materials and recorded sessions will enhance the exchange of knowledge and author and audience contact, during and even after the Conference.
Where a registration requires modification from in-person to virtual, a refund for the difference will be permitted up until Monday, 6 June 2022, midnight GMT+10. After this date, cancellations must be made in writing and refunds will be on a case by case basis.
Virtual Conference registrant will be sent a registration link by email a couple of days prior to the Conference. Please check your junk folder if you do not receive the access email. If you do not receive the email, please contact firstname.lastname@example.org to have this resent to you.
Those who register for ICEM 2022 will have access to on-demand content post event. Attendees are strongly encouraged to attend the live sessions to foster networking, participation, and a conference-like experience.
Yes, we recommend that you have reliable internet to get the most out of the Conference. Hardwired internet is generally more reliable and faster than Wi-Fi.
The time zone will be in Australian Eastern Daylight Time. To check your time zone please click here.
The online program will be a mix of pre-recorded and live presentations. Where possible, live Q&A will be available with presenters in both formats.
You will have access to the live “ask a question” feature available for each session with a live Q&A component. You will also have access to the session chat feature to provide text comments throughout the presentation.
During the Question and Answer you will be able to visually see the session chair and presenters.
Specific software is not required. You will be provided with a weblink to the virtual conferencing platform. Google Chrome is the recommended browser for the Conference web application. If you typically use Internet Explorer or Safari, it is recommended that you download Chrome prior to the conference. It offers Zoom facilities fully embedded in a personal and secured environment.
Online support before and during the Conference will be available to all the virtual attendees, speakers, and exhibitors.
We strongly advise that you participate in the Conference via your desktop or laptop computer that has speakers. Mobile devices are supported however the best experience will be via computer. You will also require a reliable broadband internet connection.
Just like the traditional exhibition at the face-to-face Conference, attendees can visit the virtual exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings, by video, with exhibitors.
Terms and conditions
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Early registrations will be accepted until Wednesday 30 March 2022, midnight GMT+10
Should your registration remain unpaid on Wednesday 13 April 2022, Early registrations will be upgraded to the Standard registration fee.
As of Thursday 31 March 2022, Standard registration fees apply for every new registration
Should your registration remain unpaid on Thursday 14 June 2022, Standard registrations fees will be upgraded to the Onsite registration fee.
From Tuesday 14 June 2022 & onsite, Onsite registration fee applies for every new registration.
Networking: For cancellations received prior to Wednesday 11 May 2022, midnight GMT+10 deposits will be refunded less 25’% AUD administrative fee. After this date, no refunds will be possible.
Workshops: For cancellations received prior to Wednesday 11 May 2022, midnight GMT+10 deposits will be refunded less 25’% AUD administrative fee. After this date, no refunds will be possible.
Changing registration from in-person to virtual, and be refunded the difference, is permitted up until Monday, 6 June 2022, midnight GMT+10. After this date, cancellations must be made in writing and refunds are not guaranteed.
Transferring your registration to someone else after this date is possible at no charge.
If you are unable to attend the conference due to border closures, interstate or internationally, Government restrictions or other covid-19 related instances, we will refund you the difference between the in-person registration and the virtual registration.
- Transferring your registration to someone else after Wednesday, 11 May 2022 is possible at no charge.
- All delegate cancellations must be received in writing sent to MCI Australia at email@example.com.
- For cancellations received on or before Wednesday 11 May 2022, midnight GMT+10 will be refunded in full, less a 25% cancellation fee to cover administration costs.
- No registration refunds will be made after this date.
- As an alternative to cancellation, your registration may be transferred to another person without penalty
Names of all participants must be submitted and reservations assigned online before Tuesday 03 May 2022.
All payments are to be made in Australian Dollar. GST may increase without notice and any such change will be reflected in final rates.
From Thursday 28 April 2022, only payments by credit card will be accepted.
Modifications and/or new registrations made on-site will require immediate payment (by cash or credit card).
An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply.
Full payment of services is requested when registering (Credit Card &/or Bank Transfer). No confirmation or invitation letter will be sent until MCI has received the payment.
No badge or access to the virtual platform will be delivered until full payment of open invoices is received.
Methods of Payment:
Credit card: only MasterCard and VISA are accepted.
Please note that the merchant name that would appear on your credit card statement would be “MCI Group”.
Bank transfer: please make your payment to:
Beneficiary: MCI Australia Bank
Bank Name: National Australia Bank
BSB: 084 255
Account name: MCI Australia Pty Ltd
Account number: 41 194 7741
Please indicate the participant’s / group’s name, identifier and “ICEM2022” on ALL payments.
All costs are to be borne by the ordering customer. Please note that payments made by bank transfer could be subject to fees payable to your local bank.
Cheques: please note that payments by personal cheques are not accepted.
The group leader agrees and warrants that:
a. the personal data have been collected, processed and transferred and will continue to be collected, processed and transferred in accordance with the relevant provisions of the applicable data protection law (and, where applicable, has been notified to the relevant authorities);
b. the transfer to, and processing by, MCI pursuant to this Agreement is not prohibited by a statutory or contractual duty of confidentiality;
c. prior to any transfer of personal data, it has informed the data subjects and has complied with any notification and/or registration set forth by the applicable data protection law; in particular, the intended purposes of the collection, processing and transfer of personal data have been communicated to the data subjects;
d. the data subjects are provided with their right of access, correction, blocking, suppression or deletion as available under applicable data protection law;
e. it has taken and will take all reasonable measures to verify the correctness of the personal data and ensure that incorrect or incomplete personal data will be corrected, completed or destroyed prior any transfer of such data to MCI;
f. it will inform MCI of any specific requirement from any data subject or any relevant authority on how personal data should be processed;
g. it will inform without delay MCI of any request from any data subject or any relevant authority to rectify, update or delete any personal data;
h. after assessment of the requirements of the applicable data protection law, it will ensure that the security measures are appropriate to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing or transfer involves the transmission of data over a network, and against all other unlawful forms of processing, and that these measures
ensure a level of security appropriate to the risks presented by the processing and the nature of the data to be protected having regard to the state of the art and the cost of their implementation;
i. it will provide MCI, when so requested, with copies of relevant data protection laws or references to them of the country in which the [group leader] is established;
j. it will respond to enquiries from data subjects and authorities concerning processing of personal data by MCI;
k. it will notify within 72 hours delay MCI of any actual, potential or alleged breach of the provision of this Clause;
Names of all participants (Registration) must be submitted and reservations assigned online before Tuesday 03 May 2022.
The Group Leader hereby commits to manage group registrations using the tools proposed by the official registration bureau. The reservation system’s portal will be used to respect relevant registration. Access to this tool will be provided upon full payment of deposits required.
Contact information is to be entered in the system including the full coordinates of the participant of the Conference. No generic agency coordinates will be accepted if reservations are handled by a third party or on the behalf of a sponsor.
Reservations for Registration will then be assigned and updated through the reservation system’s portal and managed by the Group Leader or its internal representative.
MCI, as the Official Registration Registration Bureau will not be responsible for entering contacts’ coordinates nor assigning services on behalf of the entity hereby engaged in this contract.
Should the Group Leader or the entity engaged in the present contract choose not to proceed with the proposed online tools, MCI will charge a handling fee of 40 AUD per participant, provided that the full coordinates are supplied.
Insurance, release and waiver of liability:
It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. ICEM and MCI as organisers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the Conference participants and
accompanying persons. Participants are requested to inform themselves and to abide by local work regulations accordingly.
ACEM, MCI, and Venue are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), in war,curtailment or interruption of transportation facilities, threats or acts of terrorism, of transportation facilities, threats or acts of
terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organisation or any other cause beyond the parties’ control which prevents the venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI. The Organisers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.
Registration and/or admittance to the Conference shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect.
Any registration by anyone who is under 18 is unauthorised and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to Conference staff upon request.
By registering to the Conference or entering the Conference you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all of the Terms and Conditions of this Conference.
ICEM and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organisation or any other cause comparable events or disaster beyond the parties’ control which prevents the Venue
from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.
As a registered attendee of the Conference, you agree to grant permission for ICEM and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration;to authorise ICEM and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicising ICEM programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of ICEM and MCI.
Please visit the following website http://visahq.com/ to check if you require a visa for Australia. Citizens of other countries may need a visa. Please contact your travel agent or the nearest Australiadiplomatic authorities for further information. If you should need a visa, please apply early enough to allow sufficient handling time to the authorities.
During the reservation process, please tick the box and fill in the corresponding questionnaire in order to receive your Visa invitation letter. Please note that the VISA invitation letter will only be sent to participants who have paid their reservation fee.
Please note that neither ICEM nor MCI will be able to contact or intervene with any Embassy or Consulate office on behalf of a registrant. The invitation letter does not financially or legally obligate ICEM or MCI in any way. All expenses incurred in relation to the event and to obtaining a visa are the sole responsibility of the registrant. ICEM and MCI do not accept any responsibility for travel, accommodation and/or other costs incurred due to the rejection of a registrant’s visa application.