Audience Engagement Program Onboarding and Information
Please liaise directly with your nominated speakers and chairs to confirm their availability and requirements.
All speakers and chairs must be registered to be able to attend and present at the session. You can use one of your sponsorship or complimentary registrations to register your speaker for free or you can purchase additional registrations.
If you are not sure what registration type is more suitable for your speakers, please contact us firstname.lastname@example.org.
Please complete audience engagement program onboarding form as required by the deadline indicated in the checklist and deadlines and send to email@example.com. Failure to do so may result in our inability to provide the appropriate service/s and may result in additional fees.
Deadline: Tuesday 3 May
You will be required to provide:
- Session title
- Format of presentation e.g.
- 10:20 – Introduction (5 mins)
- 10:25 – Speaker 1 (15 mins)
- 10:40 – Speaker 2 (15 mins)
- 11:55 – Speaker 3 (15 mins)
- 11:10 – Q&A (25 mins)
- Location of presentation (live or virtually)
- Chair name and contact details (including bio and profile photo)
- Presenter name and contact details (including bio and profile photo)
You will be able to submit a partly completed form and log back in at a later stage to update or add more information. Submissions for Tuesday 3 May includes: session title, location of presentation, presenter and chair photo and bio.
If you require any assistance with this, please contact us firstname.lastname@example.org.
ALL presentations, regardless of virtual or in-person, need to be pre-recorded and submitted to the conference organisers by the specified date. If you have in-person presenters, they can still present live however the pre-recorded content will be used as a backup for virtual attendees in the case of technical faults on the day of presentation.
- In-person speakers will submit their pre-recorded presentation by Tuesday 3 May. This pre-recording will only be used if the facilities fail on the day and the virtual attendees cannot access the in-room stream link.
- On the day of presentation, speakers will need to submit their presentation slides onsite to our speaker preparation room where you will be able to go through the slides and rehearse with your speakers.
- Room setup (schematic by room)
- All times listed include set-up, presentation and pack up time. Pre-presentation room access may be available for some timeslots and subject to agreement with the ICEM 2022 Secretariat.
Virtual Speakers – Pre-Record
We strongly recommend that speakers pre-recorded their presentation, to allow for any technical difficulties on the day, and submit this by Tuesday 3 May. This presentation will be played to the virtual and in-person attendees.
As there are live streaming facilities available for these sessions, they will be able attend the Q&A component.
All speakers and chairs must be registered to attend and present at the session. You can use your complimentary registrations to register your speaker/s for free or you can purchase additional registrations.
Please contact us at email@example.com, if you are not sure what registration type is most suitable for your speakers.
Please name your file as follows: presenter company name_speaker last name_session date
e.g. MCI Australia_Smith_30082022
Deadline: Tuesday 3 May
TEMPLATES FOR PRESENTATION
Please click the links below for ICEM 2022 branded templates for both in-person and virtual presentations:
If you are designing your own collaterals, please follow the templates provided as a guideline and it is preferred (but not mandatory) that the ICEM 2022 logo is included somewhere within the design.
The ICEM 2022 conference secretariat can design these for you using your branding guidelines at an additional cost. Please contact us for a quote.
AUDIENCE ENGAGEMENT PROGRAM PROMOTION
All sponsored sessions and symposiums are included on the conference website and virtual platform with a profile and website hyperlink.
- Full sponsored program published with times, dates and sponsor logos
- Symposium title included
- Links to ICEM 2022 Sponsored Program page on the website
- Electronic flyer available for delegates to download via the Virtual Exhibition
- Soft delegate list (subject to GPDR and privacy laws)
Please see prospectus for a full list of entitlements based on your sponsored session.
If we have not received the information noted above by the stated deadline, your items will not be included.
Polling questions must be submitted by Tuesday 3 May to the conference organisers to enable pre-setting in the system.
Polling responses can feature:
- yes / no;
- multiple choice;
- single choice; and
- can be controlled by moderator
IN – PERSON PRESENTATION FROM MCEC (ALL in-person speakers)
Speaker setup: Your speaker/s and chair/s will be presenting in your session room at the Melbourne Convention and Exhibition Centre. They will have a lectern, stage, microphone, and slide advancer for presentation. The presentation will be pre-loaded to the screen via the speaker’s preparation room.
Moderator/Q&A format: Questions will be submitted via the platform. It is recommended the chairperson/moderator is engaging, interactive with delegates, and who is comfortable with technology. They will be required to monitor questions that are being sent through the platform via a tablet and/or foldback monitor which will be provided.
Delegate view: We will stream the video and audio of the session via the virtual platform for virtual delegates. The session room will be setup to allow seating and interactivity for in-person delegates.
VIRTUAL PRESENTATION ONLY (ALL virtual speakers)
Speaker setup: As there is no live streaming facilities offered during these sessions, pre-recorded presentations must be submitted via the Dropbox to be displayed during the session and uploaded to the virtual platform.
Delegate view: The submitted presentation will be pushed via the virtual platform for virtual attendees, and on screen in the session room at the Melbourne Convention and Exhibition Centre for in-person delegates.
BOTH IN-PERSON AND VIRTUAL PRESENTATIONS
Speaker setup: Joining virtually (remotely via zoom stream or through pre-recorded presentation) AND joining on stage at the Melbourne Convention and Exhibition Centre. We recommend the virtual speakers are pre-recorded and join only for the Q&A component to ensure seamless delivery. The in-person speakers will have a lectern, stage, microphone, and slide advancer for presentation.
Moderator/Q&A format: Questions will be submitted via the platform. It is recommended the combined option includes an in-person chairperson/moderator who is engaging, interactive with delegates, and who is comfortable with technology. They will be required to monitor questions that are being sent through the platform and a tablet and/or foldback monitor will be provided on stage for the moderator. If your session has joint Q&A or panel discussion, seamless transition without delay between moderator questions and virtual/in-person speaker responses are possible.
Delegate view: The combined presentation streams will be pushed onto the virtual platform for virtual attendees to watch as a wholistic session. For in-person attendees, the virtual stream will show on the screen, and the in-person speakers will present on stage. The session room will be setup to allow delegate seating to watch the session.